Hollins Exposition Services

Exhibitor Services

Welcome to the official exhibitor ordering site

Order booth furnishings, labor, and event services in one place. Please review the important dates below and submit your orders early to take advantage of advance pricing.

Need help?
Call our Exhibitor Sales & Service Department at 540-362-3940
or email service@hollins-expo.com

Review key dates

Check shipping windows, move-in information, and important show deadlines before placing your order.

Order early and save

Advance pricing is available for a limited time, so submitting early helps you avoid last-minute fees.

Confirm booth package

Review the standard booth inclusions and show colors so you know what is already provided.

Plan your freight

Choose between advance warehouse shipping and direct-to-show-site shipping based on your move-in plan.

Advance Pricing Reminder

Advanced Pricing Ends Monday, November 9, 2026

Place your order before the advance deadline to receive the best available pricing for show services.

Order early for best pricing Late orders may incur added charges

Getting Started

Review important dates

Start with the deadline and receiving dates so your planning stays on track from the beginning.

Plan your show schedule

Use the move-in, show hour, and move-out information to coordinate freight, labor, and staffing.

Confirm what is included

Review the booth package and drape colors so you only order what you actually need.

Ship with confidence

Choose advance or direct shipping and print the correct labels from the left-hand menu.

Important Dates

Advance shipment receiving begins

Monday, October 19, 2026

Direct shipment receiving begins

Wednesday, November 18, 2026

Show Schedule

Exhibitor Move-In

Day	Date	Time
Wednesday	November 18, 2026	5:00 p.m. - 8:00 p.m.
Thursday	November 19, 2026	7:00 a.m. - 11:00 a.m.

Exhibit Hours

Day	Date	Time
Thursday	November 19, 2026	11:00 a.m. - 5:00 p.m.
Friday	November 20, 2026	9:00 a.m. - 5:00 p.m.
Saturday	November 21, 2026	9:00 a.m. - 11:30 a.m.

Exhibitor Move-Out

Day	Date	Time
Saturday	November 21, 2026	11:30 a.m. - 2:00 p.m.

All freight must be labeled and a bill of lading completed and returned to the Expo Exhibitor Service Desk before leaving the show floor.
Warehouse Address: Hollins Exposition Services, 7615 Williamson Road NW Roanoke, VA 24019
Empty crates and containers will begin returning at 11:30 am on Saturday, November 21, 2026.
All carriers must check in no later than 1:30 pm on Saturday, November 21, 2026 at the Hollins Expo warehouse.
Please note that overtime charges may apply during move-out.

Standard Booth Package

Each 10' x 10' booth space includes the following standard equipment:

8' background drape
3' high side drape
(1) 6' Skirted Table
(2) Chairs
(1) Wastebasket
(1) Booth Identification Sign (11" x 17")

Additional furnishings, labor, and services may be ordered through the online exhibitor ordering system.

Show Colors

Back Drape

Blue & Silver

Side Drape

Silver

Table Skirt

Blue

Material Handling

Advance Shipments

Company Name and Booth Number
Hollins Exposition Services
7615 Williamson Road
Roanoke, VA 24019

Shipments should arrive between Monday, October 19, 2026 and Monday, November 16, 2026.
Shipments received outside of these dates may be subject to a 25% late fee.
Shipments arriving after Monday, November 16, 2026 cannot be guaranteed to arrive before show opening. Additional charges may apply for expedited trucking and freight handling.
Please print advance shipment labels by selecting that option from the left-hand menu.

Direct Shipments

Company Name and Booth Number
c/o Hollins Exposition Services
Richmond Convention Center
403 N. 3rd Street
Richmond, VA 23219

Direct shipments will be accepted beginning Wednesday, November 18, 2026.
Please print direct shipment labels by selecting that option from the left-hand menu.
Direct receiving is available only during exhibitor move-in hours.

VMEA

Venue: Greater Richmond Convention Center

November 18 - 21, 2026